How Ogletree Deakins improved the Sharepoint Intranet experience for legal efficiency
Ogletree Deakins is a law firm representing employers from small businesses to Fortune 500 companies. Ogletree Deakins needed a more streamlined SharePoint Intranet. To create a lawyer-friendly user experience, Ogletree Deakins approached Experience Dynamics. The goal was to seamlessly integrate SharePoint features, maximizing ease of use, productivity, and efficiency. The law firm wanted to reshape the Intranet experience, creating a pleasurable and consistent user experience.
Lawyers would not touch the current Intranet due to template and navigation inconsistency and messy page layouts. The challenge encompasses integrating tools like DataViz and exploring the opportunities and limits of SharePoint. A powerful user experience strategy would be needed to optimize workflows, collaboration, and content management to transform the Sharepoint-based Intranet into an engagement hub.
One key challenge with Sharepoint portals is the limited non-user-friendly interface provided as default. Companies are left to heavily customize or create fresh UX/UI to make navigation and content organization human-centered.
It was imperative to get buy-in and evidence we had achieved the goals of ease of use, productivity, and efficiency for the diverse user groups: attorneys, paralegals, and research support teams. To do this, we employed:
Through this collaborative approach, Experience Dynamics was able to transform the ODConnect Intranet strategically. This included:
Experience Dynamics adopted a Human-Centered Design approach to guide the redesign effort:
The final Visual Design phase followed careful Interaction Design (collaborative wireframe prototyping) and user testing sessions.
Experience Dynamics Visual Design included clean, beautiful screen layouts and custom icons as well as a Style Guide for developers to reference.
The partnership between Experience Dynamics and Ogletree Deakins demonstrated the power of applying human-centered design to enhance Sharepoint UX. This case study highlights the potential of well-planned Intranet redesigns to foster engagement, efficiency, and usability. Focusing on real user insights ensured that the resulting portal resonated with stakeholder end-users. Critically, after the redesign, attorneys were happy to use the portal themselves without requiring staff as a go-between. This was an incredible productivity gain for the firm…and a big win for the Knowledge Management team.